Career Series: 

Fiscal Support

Job Code:   16214

Grade:   C

Date Established:

   7/01/2001 

FLSA Category: 

NON-EXEMPT

JOB SUMMARY

Under general direction, the advanced classification utilizes independent judgment to interpret policies and procedures and answer non-routine questions.  This classification has oversight responsibility and requires thorough knowledge of accounting or bookkeeping and budget analysis in order to perform a variety of complex accounting/clerical support functions, and if necessary, directing and supervising the work of other account clerks or clerical staff.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Maintains complex accounts of financial records.
2. Reviews, reconciles, investigates, and resolves discrepancies of accounts.
3. Audits various documents for payment processing or deposits for accounts receivable.
4. Prepares invoices, journal vouchers, general ledger, contractual agreements, and financial reports and projections.
5. Processes changes on computerized system for budget transfers, and maintains budget status versus actual spending for restricted accounts.
6. Reviews budget packets for accuracy, trains on budget process, and assists departments with budget questions.
7. Performs reconciliation of bank accounts.
8. Resolves problems, answers questions, and acts as liaison with internal and external customers, vendors, and external agencies.
9. Maintains files and post entries in automated accounting system.
10. Monitors restricted accounts with external agencies.
11. Supervises and trains student employees.
12. Prepares payroll and related benefit information.
13. Maintains cost accounting operations.
14. Assists with purchasing operations.
15. Provides routine and non-routine accounting and clerical support functions.
16. Performs other duties as assigned.

Worker Characteristics (knowledge, skills & abilities to perform the job duties)

Knowledge of accounting or bookkeeping; decimals and percentages; office practices and policies; budget analysis; oral and written communication; public relations*; and employee training and development*.  Skill in operation of computer and calculator.  Ability to prepare, audit and review records and reports; research and analyze accounts; organize and prioritize work; and provide customer service.

(* developed after employment)

Minimum education & experience required (including training, registration & licensure)

18 mos. training or 18 mos. experience in bookkeeping or accounting.   1 course or 3 mos. experience in operation of computer and calculator.

- Or equivalent of the education and experience listed above.